Los Angeles IT support professionals strongly advise businesses to use email encryption. Choosing to encrypt emails is essential in protecting sensitive data to keep it from falling into the wrong hands. You can choose from a variety of email service providers that offer encryption services. Doing some research in advance is always a great option to ensure you are satisfied with your choice.
Here are a few of the most popular ways businesses can send out secure emails in the workplace.
Gmail
Gmail is one of the most popular email service providers across the entire world. The web-based version of Gmail already has built-in S/MIME encryption to easily send secure attachments. However, it's important to realize that Gmail is only capable of encrypting the messages it sends and receives if the other email provider offers support for TLS encryption. G Suite Enterprise users also need to perform additional steps to encrypt all emails, which include clicking on the padlock icon at the top right corner to see if the recipient has enabled encryption. The color green means that encryption is enabled, while yellow shows that emails are only protected by TSL, and red indicates no encryption.
Microsoft Outlook
Microsoft Office's Outlook also provides built-in capabilities for using S/MIME encryption. Enabling encryption is relatively simple once the user obtains and installs their certificate. You will need to navigate to the gear mean and view "S/MIME Settings" to encrypt the contents of each email and all of the attachments. A Los Angeles IT support provider can work with your employees to offer any technical assistance to ensure these settings are configured correctly.
Yahoo Mail
Yahoo Mail uses Secure Sockets Layer for email security that's turned on by default. However, a third-party service is needed if you are to enable S/MIME encryption for Yahoo Mail. Using third-party tools provides an additional layer of security for the sender and the recipient. One of the most popular third-party services includes Trustifi, as you can easily link Yahoo Mail with this app to ensure all of your emails remain encrypted.
Final Thoughts
Staying proactive by investing in email encryption tools is essential in today's work environment. Cybercriminals are constantly finding ways to intercept confidential data, as using encryption is a necessity in today's digital work environment. Vitalpoints offers IT support services, and providing email security is one of our top priorities. You can reach out to our IT team at any time if you have any questions or concerns. Get in touch with our Los Angeles IT support team to learn more about our managed IT services!